Illinois Sexual Harassment Training
Illinois joins a growing number of states that have passed stronger anti-harassment legislation in the wake of #MeToo. Effective January 1, 2020, the Workplace Transparency Act (SB 75) requires that all employees complete sexual harassment prevention training by December 31, 2020, and then every year thereafter. Restaurants and bars doing business in Illinois have additional training requirements.
The sexual harassment training provisions in the Workplace Transparency Act apply to all Illinois employers.
- Employers must train all employees, including short-term and part-time employees and interns by December 31, 2020, and then on an annual basis.
- New employees should be trained as soon as possible upon hire.
- Restaurants and bars must provide supplemental training to employees, in English and Spanish.
Training programs should be interactive and at a minimum include:
- An explanation of sexual harassment consistent with Illinois law.
- Examples of conduct that constitutes unlawful sexual harassment.
- A summary of relevant federal and state laws concerning sexual harassment, including remedies available to victims of sexual harassment.
- A summary of employers’ responsibilities to prevent and investigate sexual harassment and take corrective measures.
Traliant’s Preventing Discrimination & Harassment: Illinois Edition
Traliant’s Illinois Edition enables organizations to meet the sexual harassment training requirements under the Workplace Transparency Act in a modern, interactive format designed for today’s diverse workforce. Topics are explored in bite-sized episodes, featuring interactive video scenarios depicting sexual harassment, discrimination, bystander intervention and diversity and inclusion.
The Illinois Edition is available in versions for employees (35 min) and managers (60 min), with multi-language options.
Sexual Harassment Training for Illinois Restaurants
Traliant’s Illinois Edition for Restaurants & Bars contains additional material required under the Workplace Transparency Act, including specific conduct, activities or videos related to the restaurant or bar industry. The course features interactive videos depicting harassment and discrimination situations that restaurant employees may encounter, whether they work in the front or back of the house.
The course is available in versions for employees and managers, and offered in English, Spanish and many other languages.
Sexual Harassment Training for Illinois Licensed Professionals (IDFPR)
Traliant’s Preventing Discrimination & Harassment: IDFPR CEC Edition is a 1-hour interactive course that fulfills the requirement that all licensed professionals regulated by the Illinois Department of Financial and Professional Regulation (IDFPR) complete annual sexual harassment prevention training. This course is approved by the IDFPR and provides licensed professionals with 1.0 CE credits. Available in separate versions for employees and managers, and in multiple languages, the course covers all the required topics and guidelines under the Workplace Transparency Act.
The Traliant Difference in Sexual Harassment Training
We believe that sexual harassment training should be part of a holistic approach to combating workplace harassment and creating a respectful, inclusive culture. Our award-winning courses comply with state training requirements, while providing an engaging learning experience for a diverse, mobile workforce.
Frequently Asked Questions (FAQs)
Which employers must train employees?
Employers with one (1) or more employees actively working in Illinois must provide sexual harassment training to all employees that meets the requirements for training outlined in the Illinois Human Rights Act (IHRA).
Who must be trained?
Training must be provided to all supervisory and nonsupervisory employees, including short-term employees, part-time employees, and interns.
When is the training deadline?
The initial deadline for training was December 31, 2020. Employers are required to train every employee each calendar year.
When should new employees be trained?
New employees should be trained shortly after they’ve been hired. The IDHR notes that employers are encouraged to train new staff as soon as possible because they can be held liable for damages related to sexual harassment.
How often should employees be trained?
Employees should be trained once per calendar year.
What content must be covered in the sexual harassment training program?
According to the Illinois Human Rights Act (IHRA), model sexual harassment prevention training must include the following:
- A clear explanation of what sexual harassment is
- Examples of unlawful sexual harassment
- A summary of federal and state statutory provisions concerning sexual harassment and the resources available to victims.
- Clearly list the role of employers in the prevention, investigationand corrective measures of sexual harassment.
Do I need to retrain employees who have been trained at other companies?
The Illinois Department of Human Rights (IDHR) encourages all employers to train new employees, even if the employee received training at another job. Employers must also keep records of the sexual harassment prevention training.
Do employees outside Illinois need to be trained?
All employees who work or are planning on working in Illinois must be trained. Employees living outside of Illinois who work on a regular basis with employees in Illinois also must be trained.
Must independent contractors be trained?
It is strongly recommended that independent contractors be trained and receive sexual harassment prevention training. However, it is not required by law.
Are there additional requirements for restaurants and bars?
Yes. In addition to meeting the state’s annual sexual harassment prevention training requirements, restaurants and bars must provide training targeted towards the prevention of sexual harassment in the food and drink service industry. The additional training material must include the following:
- Specific videos, activities or conduct related to the restaurant or bar industry.
- Explanation of managers’ liability and responsibility under the law.
- English and Spanish options.
What training documentation must employers maintain?
Illinois employers are required to keep records of all training. These records must be made available to the IDHR for inspection upon request. The record may be a certificate, a sign-in worksheet or a signed employee acknowledgement. The records may be paper or electronic.
Must the training be accessible to employees with disabilities?
Employers must offer training that is accessible to all of their employees. If an employee has disabilities or speaks another language, training must be offered in a way that is accessible for them.
Can employees take the training outside of working hours?
Yes, employees can be trained outside of work hours. Nevertheless, employees who are made to take training outside of their typical work hours must still be paid for their time.
What if I don’t provide the training to my employees?
Failing to provide sexual harassment prevention training is a direct violation of the State of Illinois Human Rights Act. Employers who don’t offer mandatory training will receive civil penalties:
- A $500 penalty to businesses with less than 4 employees
- A $1,000 penalty to businesses with 4 or more employees.
- Subsequent violations can raise penalties to $5,000 per violation.
Must employees who work at multiple jobs take the training more than once?
No. Employees do not need to take sexual harassment prevention training more than once a year. If an employee has completed training at another employer, proof should be provided. Employers are responsible that training taken elsewhere meets the standard training requirements.
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