For employers with 5 or more employees
California’s Sexual Harassment Training Requirements
- By January 1, 2021, employers with five or more employees must train all employees and supervisors within six months of their start date, and then retrain every two years.
- Supervisory employees must complete at least two hours of classroom or other interactive training and education on sexual harassment prevention.
- Nonsupervisory employees must complete at least one hour of classroom or interactive training and education.
- New nonsupervisory employees must be trained within six months of their hire.
- New supervisory employees must be trained within six months of their assumption of a supervisory position.
- An employer who has provided this training and education to an employee in 2019 is not required to provide refresher training and education again until two years thereafter.
- Temporary and seasonal employees – or any employee hired to work less than 6 months – must also be trained within 30 calendar days after their hire date or within 100 hours worked, whichever comes first.
For every employer in New York State
New York State’s Sexual Harassment Training Requirements
- By October 9, 2019, all NY employees must complete sexual harassment training, and then be retrained on an annual basis.
- New employees should be trained as soon as possible after their start date.
- All workers must be trained, regardless of immigration status, including part-time, temporary and seasonal workers.
- The training must be interactive, requiring some level of employee participation and may be web-based.
- Employers should provide employees with training in the language spoken by their employees.
- Employers are encouraged (not required) to keep a copy of training records and a signed acknowledgment that employees have read the organization’s sexual harassment prevention policy.
For employers with 15 or more employees.
Every NYC employer must comply with the New York State Laws above.
New York City’s Sexual Harassment Training Requirements
- New York City employers have additional training requirements under the Stop Sexual Harassment in NYC Act.
- Effective April 1, 2019, employers are required to train their employees annually.
- Employers are encouraged to train new employees as soon as possible.
- Employers must train part-time and temporary employees and independent contractors, who work more than 80 hours in a calendar year and work or at least 90 days.
- Training must cover bystander intervention, the prohibition of retaliation and provide information on the complaint process available through the NYC Commission on Human Rights, the New York State Division of Human Rights and the U.S. Equal Employment Opportunity Commission.
- Employers must keep training records for at least three years, including signed employee acknowledgements, which may be electronic. Records must be available for inspection upon request.
For every employer in Illinois
Illinois’s Sexual Harassment Training Requirements
- New laws effective January 1, 2020.
- All Illinois employers are required to provide sexual harassment prevention training to all employees on an annual basis.
- Employers must either use the model sexual harassment training program of the Illinois Department of Human Rights or establish training that exceeds the minimum standards provided by the model training.
- Special requirements are in place for restaurants and bars. These include providing employees with sexual harassment prevention training that is tailored to the restaurant and bar industry and a written sexual harassment policy in English and Spanish.
For every employer in Connecticut
Connecticut’s Sexual Harassment Training Requirements
- New laws effective October 1, 2019.
- All Connecticut employers, regardless of size, are now required to provide sexual harassment training to supervisory employees by October 1, 2020, or within six months of an employee assuming a supervisory role.
For employers with 3 or more employees
- Organizations with 3 or more employees must provide two hours of training to all employees.
- For existing employees, this training must be provided by October 1, 2020, and retrained at least every 10 years.
- All employees hired on or after October 1, 2019 must receive the training within six months of hire, and retrained at least every 10 years.
- Anyone who received the two-hour training after Oct. 1, 2018 does not have to be retrained.
- Employers are encouraged to maintain training records for a minimum of one year.
For employers with 50 or more employees
Delaware’s Sexual Harassment Training Requirements
- New laws effective January 1, 2019.
- Employers must provide interactive training and education to all employees and supervisors.
- All current employees must be trained by December 31, 2019, and then every two years.
- All new employees hired after January 1, 2019 must be trained within the first year of their start date, and then every two years.
- Supervisors must receive additional training on their responsibilities to prevent and correct sexual harassment and retaliation, and then be retrained every two years.
For employers with 15 or more employees
Maine’s Sexual Harassment Training Requirements
- Employers must provide training to all employees within one year of their start date.
- Supervisory and managerial employees must receive additional training on their specific responsibilities to address sexual harassment complaints within one year of their hire or promotion.
- Employers must keep training records for at least three years and must make the records available for inspection upon request.
For all hotels, motels, retailers, security guard entities or property-services contractors with one or more employees
Washington’s Sexual Harassment Training Requirements
- Senate Bill (SB) 5258 is effective January 1, 2020.
- Employers must provide mandatory training to all managers, supervisors and employees on preventing sexual assault, sexual harassment, and sexual discrimination in the workplace.
- Employers must educate their workforce on the protections for employees who report violations of a state or federal law, rule or regulation.
Pending: For employers with 4 or more employees
Rhode Island’s Sexual Harassment Training Requirements
- Rhode Island Senate passed legislation (2019-S 0250) that requires employers of four or more employees to conduct sexual harassment training and include retaliation as an unlawful employment practice.
- New employees should be trained within one month of hire.
Pending: For all private and public employers
New Jersey’s Sexual Harassment Training Requirements
In February 2020, Gov. Phil Murphy proposed legislation to strengthen NJ’s anti-harassment laws. The proposed changes include:
- Requiring all employers to provide interactive training to all employees on unlawful discrimination and harassment, including sexual harassment and retaliation and information on bystander intervention.
- Training new employees within 90 days of initial hire, and then retraining all employees at least once every two years.
- Training supervisors on their specific responsibilities to prevent discrimination, harassment and retaliation, and take measures and corrective actions to appropriately address complaints and instances of discrimination, harassment and retaliation.
In addition, Vermont, Colorado, Florida, Massachusetts, Michigan, Oklahoma, Tennessee and Utah are among other states with laws that encourage employers to train their employees on sexual harassment prevention.
Disclaimer: As of April 9, 2020. This document does not constitute legal advice and is intended to share general information on state laws, which are subject to change. Please consult your legal team for interpretation of the laws.